Security Clearances and Follow-up Division
Directly affiliated with the Dean of the College
Mr. Darwan Abdullah Muhammad Al-Hawrami
Head of the Security Clearances and Follow-up Division👁️🗨️ Comprehensive Vision and Mission
Providing maximum security, stability, and protection for the Dean, faculty, staff, and students within the college campus; ensuring public safety; issuing approved security clearances and security vetting; protecting public property; and preventing accidents and fires.
🎯 Objectives of the Security Clearances and Follow-up Division:
- Preparing plans to ensure the safety of faculty, staff, and students by securing the college's entrances, exits, and gates.
- Securing foot patrols to monitor fences and access points that could potentially cause security breaches.
- Ensuring building safety by establishing a guard plan responsible for the security of college facilities.
- Processing and vetting security clearance transactions for staff, students, and visitors in accordance with official procedures and instructions.
- Developing detailed plans to secure the college and ensure student safety, coordinating with nearby police stations and security forces for protection and support during emergencies.
- Deploying internal patrols composed of reputable personnel to monitor student conduct contrary to public decorum, detecting negative behaviors and reporting them immediately.
- Preventing armed displays within the college, as the university is a sanctuary for science, knowledge, and creativity.
- Providing first aid to all faculty, staff, and students during emergency situations.
Information Unit
The Primary Guidance and Instructional Interface for Visitors and Students👁️ Vision
Providing distinguished information services that foster effective communication between the college, students, and visitors, achieving an organized campus environment based on quality service and prompt response.
🚀 Mission
Providing accurate information and guidance to students, visitors, and guests; receiving their inquiries and directing them to the relevant departments and divisions, ensuring courteous interaction and smooth transaction processing in compliance with approved rules and instructions.
🎯 Objectives of the Information Unit:
- Providing necessary information and instructions to students, visitors, and guests clearly and accurately.
- Facilitating administrative and academic department visitation procedures within the college.
- Enhancing communication between the college administration, students, and visitors.
- Answering inquiries and directing visitors to the competent authorities.
- Organizing visitor traffic and reducing congestion and confusion inside the college.
- Committing to warm reception, professional conduct, and respecting visitor privacy.
- Developing the communication and customer service skills of the Information Unit staff.
- Contributing to improving student and visitor satisfaction levels.
- Establishing a positive image of the college by delivering accurate, prompt, and respectful services.
Cameras Monitoring Unit
Video Surveillance and Security System for Campus Protection👁️ Vision
Achieving a safe and organized campus environment through modern CCTV surveillance systems, contributing to the protection of property and individuals and enhancing safety and security within the college.
🚀 Mission
Supervising the college's CCTV camera system, continuously monitoring its operational efficiency, and providing footage when officially requested according to approved protocols—supporting security procedures and safeguarding personnel and property while guaranteeing confidentiality and privacy.
🎯 Objectives of the Cameras Monitoring Unit:
- Enhancing security and safety throughout the college corridors, buildings, and various facilities.
- Continuously monitoring entrances, exits, and vital locations within the college.
- Monitoring CCTV camera operations, ensuring their efficiency and uninterrupted operation.
- Detecting unusual occurrences and helping reduce violations and incidents.
- Protecting college property, equipment, and assets from damage or loss.
- Documenting events through video recordings and utilizing them when needed in accordance with established regulations.
- Performing routine checks and periodic maintenance on camera systems and recording devices.
- Coordinating with management and competent security authorities during incidents or emergencies.
- Ensuring recording confidentiality, preventing unauthorized access or dissemination without official authorization.
- Preserving personal privacy and complying with applicable rules and regulations.
- Developing the surveillance system to align with security, safety requirements, and technological advancements.
- Preparing periodic reports on system efficiency, technical issues, and corrective actions taken.
📋 Main Responsibilities and Duties of the Unit:
- Continuous daily monitoring of central surveillance screens.
- Regularly verifying the integrity of cameras, recording devices, and cable routing.
- Immediately reporting technical malfunctions and resolving them in coordination with competent authorities.
- Archiving video recordings and retrieving them upon official approved request.
- Documenting security incidents and observations and submitting dedicated reports to relevant authorities.
