Registration and Student Affairs Division
👁️ Vision
Elevating the Registration and Student Affairs Division to be a leading institutional model in providing student services, built on efficiency, excellence, precision, speed in transaction processing, procedural transparency, and optimal utilization of digital technologies in managing student data and developing the administrative system. This enhances institutional performance quality, consolidates principles of governance and organization, and provides an integrated university environment that responds to students' needs and requirements, achieving the highest levels of satisfaction in alignment with valid ministerial and university legislation, rules, and regulations.
🚀 Mission
Providing efficient, accurate, and transparent student and administrative services, and managing student affairs from admission to graduation according to valid rules and instructions, while utilizing modern technologies to ensure students' rights and enhance performance quality and institutional excellence.
🧩 Administrative Structure and Affiliated Units
Admission and Registration Unit
Specializes in receiving files of new students and applicants for both morning and evening studies, completing central admission procedures, documenting annual commencement of studies, and issuing administrative orders for admission and registration.
Documents and Graduates Unit
Responsible for issuing graduation administrative orders, preparing graduation transcripts with grades and wall certificates in both Arabic and English, and following up on their authentication with the University Presidency and the Ministry of Foreign Affairs.
Student Data Unit
Manages digital student records via the Student Information System (SIS), updates exam statuses for first and second rounds, and archives master sheets in coordination with examination committees.
Document Verification Unit
Specializes in electronic and field verification of the authenticity of secondary school and bachelor’s degree certificates for admitted students, maintaining strict legal and administrative handling of all issued documents.
Special Needs Student Support Unit
Dedicated to providing all administrative and academic facilities for students with special needs, overcoming obstacles, and offering all forms of logistical support to ensure an encouraging and suitable educational environment for them.
🎯 Objectives of the Division
Organizing and updating student data and files with high accuracy.
Completing admission, registration, and student affairs transactions efficiently and promptly.
Monitoring the academic progress of students from commencement of study to graduation.
Issuing transcripts, wall certificates, and official attestations according to instructions and guidelines.
Providing administrative guidance and answering inquiries from students and visitors.
Utilizing modern electronic systems in managing student data and transactions.
Ensuring complete information confidentiality and accuracy of official issued documents.
Enhancing coordination and cooperation with scientific departments and administrative divisions inside and outside the college.
Applying university rules and regulations with fairness, precision, and transparency.
Continuously developing student services and elevating institutional performance quality.
📋 Detailed Duties and Responsibilities of the Division
Receiving student applicants, completing application and admission procedures, auditing files, announcing results, and registering students annually.
Providing technical and administrative opinions regarding requests related to a student's academic standing from commencement to graduation.
Issuing administrative orders for student admission for each academic year for both morning and evening studies.
Issuing unified graduation administrative orders for successful students each academic year.
Confirming the authenticity of academic documents from admission to graduation and auditing documents electronically with high precision.
Following up on and authenticating graduates' documents with the University Presidency and the Iraqi Ministry of Foreign Affairs.
Issuing graduation transcripts with grades and wall certificates in both Arabic and English.
Strict legal and administrative handling of forgery cases involving secondary school or bachelor's degree documents in accordance with regulations.
Monitoring the work of examination committees to ensure proper organization and archiving of master sheets, and preparing exam status statistics for the first and second rounds.
Managing and monitoring student affairs via the Student Information System (SIS), including data entry, updates, auditing, and tracking admissions and results.
🏛️ Executive Staff of the Division
