Registration Division

The Registration Division was established at the beginning of the founding of the College of Medicine. The Registration Division is considered one of the important divisions in the college, which has a role in the continuity of the education process for our college students. The Registration Division assumed its administrative duties immediately after the establishment of the College of Medicine. The Division includes the Documentation and Graduates Unit and the Employment and Graduates Unit. The total number of students present ranges.

The student is accepted into the college centrally according to the Central Admission Plan, and the college opens its doors for applications one week after the admission results announcement. The college, represented by the Registration Division, will review the application to complete the registration. The application is usually accompanied by documents proving the student’s name and preparatory certificate, accompanied by his guardian and a sponsoring employee to complete the registration procedures.

Division tasks:

1- Registration of the central admission students at the beginning of each new academic year by a special committee formed by the college.

2-Transporting and hosting students in accordance with ministerial regulations and instructions.

3-Registration of students accepted into our college.

4-Organizing lists of students’ names, distributing them according to groups, and conducting the university census annually.

5-Providing students with support letters to the official departments and granting sick leave forms.

6-Auditing the documents of students accepted and transferred from inside and outside Iraq and the ministerial orders related to auditing the documents and the validity of their issuance.

7-Recording information about admitted students in special files and keeping them in the Registration Division.

8-Issuing administrative orders for accepted and continuing students.

9-Issuing administrative orders for transferred and hosted students, whose registrations are dismissed, those who are deferred, and those who fail by absence.

10-Issuing a university ID for each student.

11- Automation of student files.

12-. Regular and electronic archiving of all student files.

13- Distributing students to the mentors and following up on them.

14- Answering the official letters received from other universities and colleges and keeping the priorities according to the subject.

15- Distributing final exam results to students, which are received from the exam committee.

The division consists of:

1- Employment and alumni Unit.

2- The most prominent tasks of Documents and Alumni Unit are:

The most prominent tasks of Documents and Alumni Unit are:

1- Issuing documents electronically through a system that runs on SQL, which includes a barcode specific to the student that prevents forgery and prevents any error in the document. The system is managed by three users (manager, auditor, and data entry).

2- Issuing graduation documents without degrees and graduation documents with degrees in English and Arabic, as well as issuing merit certificates and granting confirmation letters to alumni students.

3- Sending letters to the Directorate of Education and then to graduate schools to bring preparatory school graduation documents with grades certified by Directorate of Education before issuing college graduation documents.

4- Sending the alumni's documents for authentication at the university presidency and the Ministry of Foreign Affairs at the request of the graduate after authenticating them in our college.

5- Publish the names of alumni for each batch on a list and send it to the Iraqi Doctors Syndicate/General Center Branch for the purpose of assigning them, and send a letter to the Iraqi Doctors Syndicate/Kirkuk Branch with the names of the top ten alumni for the purpose of honoring them.

6- Checking students’ grades in the Master Sheet before putting them on the document, in addition to checking the university order for each alumni batch, whether they are from the first round or the second round.

7- Sending letters to the university presidency to confirm the authenticity of the issuance of graduation documents addressed to the Ministry of Health for graduates for each alumni batch

8- Archiving a copy of the documents with grades and without grades and the certified merit certificate before submitting them to the alumni.

9- After issuing the university order for the first and second rounds, it issues a unified administrative order for the two rounds

10- Answering the issuance certificates (graduates’ documents) from the letters received by us through the Ministry of Foreign Affairs and the Kirkuk Health Department.

11- . Electronic archiving.

12- . Organizing graduate files for each alumni batch.

13- Organizing student cards from the first stage to the sixth stage.